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Am I Securing the Right Types of Documents

What constitutes confidential information at an organization? In most cases, this depends on the nature of your business and the type of data that your organization deals with. In many cases, it's easy to tell what information is confidential or sensitive. Take a doctor's office, for example. Patient records are confidential and shouldn't be made accessible to just anyone. If you're having difficulties trying to classify information at your business, Command Records Management can help. The following is a quick article on how to properly define confidential information and the steps you should take in order to ensure that sensitive information is properly protected.

Some Common Examples of Confidential Information
Confidential information comes in a variety of forms, but written documents are the most common. The following are a few forms of sensitive written information that you might encounter at your place of work:

Trade Secrets: These can include recipes, formulae, production methods, test results, and source code. It is extremely important to protect documents that contain trade secrets as the accidental (or intentional) disclosure of this information could have huge ramifications on your company.

Business Secrets: Like trade secrets, business secrets are a priceless source of information. This type of classified information includes customer lists, budgets, and marketing strategies. If a competitor were to get a hold of your business secrets they could use this information to potentially lure clients away.

Professional Information: This includes patient to doctor information, client to lawyer information and any other information obtained by a person in the course of practicing his or her profession.

Is Your Human Resources Information Properly Protected?
While it's easy to understand why the above records should be classified as confidential, there are many other documents that should be placed in secure storage in order to protect your organization and it's employees. Take critical human resource documents, for example. Information leaks about employee salaries and benefits could create tension in the workplace and cause unnecessary friction between coworkers. The experts at Command Records Management recommend securing these documents in an offsite storage facility to ensure they remain confidential and classified. Financial records, payroll records, and sales statistics are also extremely important records, and shouldn't be left unattended.

Why You Should Secure Confidential Information in an Offsite Facility
Confidential information needs to be cared for in a very specific manner in order to avoid accidentally revealing important secrets and sensitive materials. The best way to ensure that your records are kept away from prying eyes is to store them in a secure facility and restrict access to only authorized personnel. This way, you're able to monitor exactly who has the ability to review classified information, and when the last time was that they did so.  In today's increasingly connected world, it's important that you isolate business-critical information, which often means removing it from any digitized index or database system. The secure document storage facilities at Command Records Management can help you achieve this heightened security requirement.

Are you securing the right types of documents at your business? For more information on the importance of document security, please contact Command Records Management. A sales representatives will be happy to provide you with more information concerning the benefits of storing business-critical documents at Command Records Management's secure storage facility.