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Paper Shredding

If you're in business, then you have paper, records, and client information that must be secured. However, eventually these items exceed the legal requirements to hold them, are no longer essential to core business, and in many ways make you an information hoarder. For every reason why documents and files are kept longer than necessary - there are just as many justifications for why and when outdated and expired records should be shredded and destroyed.

As masters in record storage and secure transportation of files, Command Records Management specializes in a wide range of secure document services including accessioning, transport, storage and tracking, information retrieval, and document shredding. Our bonded and security cleared staff at Command Records Management takes your document security very seriously.

Documents you should be shredding when you're ready to dispose of them to prevent identity theft and consumer fraud include:

  • intrusion detection and alarm systems;
  • a climate controlled environment;
  • physical access control systems;
  • fire detection and suppression systems;
  • 24 hour security monitoring;
  • electronic data storage and tracking; and
  • motion detectors on all internal and external exits, loading docks, and doorways.

Here are some of the top reasons why it's important to shred sensitive business documents:

Prevent identity theft: to protect your employees, your customers, and your business, it's important that you store documents in a safe and protected location, and when they are no longer needed that you shred those documents. According to Statistics Canada, on a national scale, 6.16 per cent of Canadians were victims of identity theft and 26.82 per cent were victims to fraud. Between the years of 2010 and 2013 in Canada, identity theft had a rate of increase of 3.79 percent and identity fraud increased by 8.62 per cent, illustrating the seriousness of the issue.

The law: information privacy and security legislation is getting more rigorous and continues to be strictly enforced. Penalties can be severe for businesses that fail to comply with these regulations.

Privacy: Employees have a legal right to privacy, and an expectation that you will keep their personal information safe. Voided checks, old pay stubs, time cards, health records, copies of photo IDs and social insurance cards should be shredded rather than simply throw them away.

Space: Few businesses have unlimited office space. By shredding all of those unnecessary documents you can eliminate office clutter and you'll create extra space that supports your daily workflow requirements.

Sustainability: it's important to carry out business practices that support a healthy environment, and shredding provides your business with a trusted paper recycling solution. While businesses may be making the shift to storing data electronically, that doesn't mean that paper is going away anytime soon. Whether paper records or electronic, your responsibility to employees, customers and your business remains secure and in place.

Command Records Management provides document storage, records management, and destruction for business, medical, government, professional, and individual clients. Command Records Management is a member of the Association of Records Managers and Administrators (ARMA), the Professional Records & Information Services Management International (PRISM), Disaster Recovery Information Exchange (DRIE) and, the London Chamber of Commerce so you know you are dealing with professionals that will ensure your confidential information remains classified. For more information on Command Records Management's services, contact one of our knowledgeable customer service representatives at 519-672-1460 or toll-free at 1-888-335-3379 today.